1. Summary

    This privacy notice explains what personal information is collected, what it is used for and who it is provided to. The notice also describes why the Council requires your data, and the legal basis on which it does this.

    This privacy notice relates to the Council’s Manchester Markets Services. It provides additional information that specifically relates to this particular service, and should be read together with our general privacy notice, which provides more detail.

  2. What personal information does this service use?

    This service may collect and use some or all of the following personal information about you as an applicant, registered trader or holder of an occupancy agreement (such as a licence or lease), depending on the type of registration or occupancy agreement you hold, are applying for, or enquiring about: 

    • Name
    • Address, including proof of address, such as a utility bill
    • Telephone numbers
    • Email and website address
    • Social media details, such as Facebook, twitter, Instagram
    • Date of birth
    • Proof of identity
    • Proof of right to work in the UK, such as your passport or resident ID card
    • National Insurance number
    • Business public liability insurance documentation
    • CCTV images and colour photographs of you
    • Registration data for food businesses (through the Council)
    • Registration data for dealers in second-hand goods (through the Council)
    • Vehicle registration
    • Information about health and safety (including accident and incident details, RAMS, and certificate of works (e.g. NICEIC )
    • Business and trading history
    • Information about your use of our services, including correspondence and financial transactions
    • Information about health and safety (including accident and incident details)

    This service also uses the following special categories of personal data: 

    • Health information in completed medical forms


  3. What is your personal information used for?

    We use your personal data for the following reasons:

    • for the application process
    • to register traders on the Manchester Markets database, in order to trade on Markets which we operate
    • for the management of Market Rights across the City with regard to independent market operators
    • to complete and administer any agreements we may make with you
    • to identify who you are
    • to verify your eligibility to work in the United Kingdom as a trader in compliance with the Immigration, Asylum and Nationality Act 2006
    • for evidence of appropriate public liability insurance, providing a minimum of £5 million for trading on the neighbourhood markets and operating markets in Manchester and £10m for trading on the wholesale market and operating markets on Council premises in Manchester, in order to protect against litigation and indemnify the Council from all claims
    • to communicate with you
    • for the management of our markets
    • to provide access to and deliver our services
    • to charge for and receipt payments for our services
    • to determine eligibility for discounts including for holiday and sickness absences 
    • to log and respond to any compliments and complaints you make about our services, traders, market operators and service partners
    • to maintain safety and security via our CCTV system
    • to manage vehicles accessing the New Smithfield Market site

  4. What is the lawful basis we are relying on?

    We collect and use this information under Article 6 of the UK General Data Protection Regulation (‘UK GDPR’):

    • you have entered or are looking to enter into a contract with us (Art 6(1)(b) of the UK GDPR)
    • it is required by law (Art 6(1)(c) of the UK GDPR)
    • where it is necessary to do so to perform our public tasks (Art 6(1)(e) of the UK GDPR).

    The Manchester Markets Service is responsible for managing the Council’s Market Rights, and licensing market operators, under the following legislation:

    • Manchester Markets Act 1846
    • The Manchester Corporation Acts 1954 and 1965
    • The Greater Manchester Act 1981

  5. Where has the personal information come from?

    The Manchester Markets Service solely acquires personal information directly from individuals. The Service does not collect data from any other sources.

  6. Who will we share your personal information with?

    We may share your information with the following:

    • other Council departments for the provision and improvement of services, and for enforcement purposes
    • Mitie, for provision of our security services, and management of the ANPR system at the New Smithfield Wholesale Market
    • Cushman and Wakefield, for the generation and reconciliation of the service charge as per the RICS Code
    • law enforcement agencies
    • HMRC
    • the Home Office for purposes of immigration.


  7. Automated decision making and profiling

    All the decisions we make about you require human intervention, so there will be no data processed by automated decision making.

  8. How long will we keep your information?

    Vehicle details will remain registered on the ANPR system for a maximum of 12 months, until March each year. 

    Images captured by CCTV will not be kept for longer than 31 days. However, on occasions there may be a need to keep images for longer, for example where a crime is being investigated.

    Our retention schedule sets out how long we keep personal information for.


  9. Your personal information and your rights

    You can find out more about your rights regarding the personal information used for this service. Your rights apply to the information held by the Council as a data controller, and the information we hold on behalf of the other data controllers.

    We may change this privacy notice from time to time. Tell us if you want to know when we change this notice, or any related documents.

    If you have any questions or concerns about how we use your personal information, please contact the Council’s Data Protection Officer.

    You also have the right to complain to the Information Commissioner’s Office if you're unhappy about how we process your information.

  10. Contacting us about your data and updates

    If you have any questions or concerns about how we use your personal information, please contact the Council’s Data Protection Officer.

    You also have the right to complain to the Information Commissioner’s Office if you're unhappy about how we process your information.

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