This privacy notice explains what personal information is collected, what it is used for and who it is provided to. The notice also describes why we require your data, and the legal basis on which we do this.
This privacy notice relates to our functions relating to the Prevent/Channel Service, these being the assessment and support of individuals who are vulnerable to being drawn into terrorism. It provides additional information that specifically relates to this particular service, and should be read together with our general privacy notice, which provides more detail.
What personal information does this service use?
The service uses personal information, such as:
- date of birth
- parent/ guardian/ carer details
- emergency contact details
- details of any siblings
The service also uses the following special category personal information:
- ethnic origin
- sex life
- sexual orientation
What is your personal information used for?
We use your personal data for the following reasons:
- Ensure you are safeguarded from harm
- Fulfil our legal obligation for the delivery of Prevent/Channel duties which are set out in the Counter-Terrorism and Security Act 2015.
- To maintain records of the support and services we provide;
- To monitor the quality of the support we provide and check how our services are performing overall, for example by requesting your feedback;
- To monitor the number of people being referred into the service and the support they receive.
What is the lawful basis we are relying on?
We will only use your personal data where it is necessary in order to perform our public tasks and duties as a Local Authority (Art 6(1)(e) of the UK General Data Protection Regulation (‘UK GDPR’))
In some cases, we may be required to share your information by law (Art 6(1)(c) of the UK GDPR) or where it is necessary to protect someone in an emergency (Art 6(1)(d) of the UK GDPR).
We will only use any special category personal data we hold where it is necessary to deliver social care services (Art 9(2)(h) of the UK GDPR), and where there is a substantial public interest (such as to carry out our statutory or legal duties, for the prevention of crime) (Art 9(2)(g) of the UK GDPR).
We may also need to use special category data:
- where it is necessary to protect someone in an emergency (Art 9(2)(c) of the UK GDPR)
- where it is necessary for legal cases (Art 9(2)(f) of the UK GDPR)
- where it is necessary for employment purposes (Art 9(2)(b) of the UK GDPR)
- where it is necessary for archiving, research or statistical purposes (Art 9(2)(j) of the UK GDPR)
The processing of personal data for the Prevent/Channel Programme are necessary to meet our legal obligations as set out in the Counter Terrorism and Security Act 2015.
Where has the personal information come from?
Some of the personal information we may hold will come directly from you when you contact us.
In order to provide our services, or to comply with legal obligations, we may also request and receive information from other organisations and services, for example:
- Other departments within the Council.
- Other Local Authorities where you or your family have previously lived, who may hold personal information about you.
- Information from your GP or NHS about your medical history.
- Information from a school or education provider.
- Information from the police, rehabilitation services or youth offending services.
Who will we share your personal information with?
Your personal data is shared securely with the following organisations where it is both necessary and appropriate to do so. We share your personal data with the following organisations:
- health agencies
- Home Office
- district local authorities
- other relevant agencies
We will share personal information with law enforcement or other authorities if required to do so by applicable law.
How long will we keep your information?
Our retention schedule sets out how long we keep personal information for.
Your personal information and your rights
You can find out more about your rights regarding the personal information used for this service. Your rights apply to the information held by the Council as a data controller, and the information we hold on behalf of the other data controllers.
Contacting us about your data and updates
If you have any questions or concerns about how we use your personal information, please contact the Council’s Data Protection Officer.
You also have the right to complain to the Information Commissioner’s Office if you're unhappy about how we process your information.