Compliance, Enforcement and Community Safety service

  1. Summary

    This privacy notice explains what personal information is collected, what it is used for and who it is provided to. The notice also describes why the Council requires your data, and the legal basis on which it does this. This privacy notice relates to the Council’s Compliance, Enforcement and Community Safety service. It provides additional information that specifically relates to this particular service, and should be read together with our general privacy notice.

  2. What personal information does this service use?

    This service uses personal information, such as:

    • name;
    • addresses;
    • telephone number;
    • email addresses
    •  

    This service also uses the following special category personal information in certain circumstances:

    • date of birth race;
    • ethnic origin;
    • religion;
    • physical and mental health;
    • sexual orientation;
    • criminal history;
    •  

  3. What is your personal information used for?

    The Council uses your personal data for the following reasons:

    • to undertake council functions in relation to community safety, compliance and enforcement e.g. supporting prosecutions for offences such as littering, antisocial behaviour or food hygiene. Our enforcement powers are contained in a large number of laws and regulations. These cover a wide variety of areas such as food hygiene to environmental enforcement. When exercising our enforcement powers we will explain what statutory powers we are relying upon
    • maintaining our own accounts and records
    • derive statistics which inform decisions such as where we target resources which will enable us to provide and manage service effectively
    • to promote the services we provide
    •  

  4. What is the lawful basis we are relying on?

    We collect and use this information under.

    Article 6 basis:

    • it is necessary to perform our public tasks (Art 6(1)(e))
    • you have entered into a contract with us (Art 6(1)(b))
    • it is required by law (Art 6(1)(c))
    • it is necessary to protect someone in an emergency (Art 6(1)(d))
    •  

    Article 9 basis:

    • it is necessary to protect someone in an emergency (Art 9(2)(c))
    • you have made your information publicly available (Art 9(2)(b))
    • it is necessary for legal cases (Art 9(2)(f))
    • it is to the benefit of society as a whole (Art 9(2)(g))
    • it is necessary to protect public health (Art 9(2)(i))

     

    Data Protection Act 2018:

    • We will use your personal data in accordance with the law enforcement purposes as set out in Part 3 of the Data Protection Act 2018 ('the 2018 Act'). The term "law enforcement purposes” means the purposes of the prevention, investigation, detection or prosecution of criminal offences or the execution of criminal penalties, including the safeguarding against and the prevention of threats to public security.
    • We may undertake sensitive processing of personal data for law enforcement purposes where the processing relates to a pressing social need and we cannot reasonably achieve that need through less intrusive means. Such processing will only take place where either one of the law enforcement purposes set out in the 2018 Act is satisfied or you have given your consent.  

  5. Where has your personal information come from?

    The information has been provided:

    • directly to the service by you
    • other Council departments
    • partner organisations across public, private and third sectors such as GMP, GM Fire and Rescue Service, housing providers, health services, children and young people services, immigration services, probation services and contractors
    •  

  6. Who will we share your personal information with?

    Your personal data is shared securely with the following organisations where it is both necessary and appropriate to do so:

    • internally with other Council departments in order to provide appropriate, timely and effective services or where it is necessary to:
      • find and stop crime, anti-social behaviour or fraud
      • because there are serious risks to the safety and security to the public, our staff or other people
      • to protect children
      • to protect adults at risk especially those who are most vulnerable.
    • partner organisations across public, private and third sectors such as GMP, GM Fire and Rescue Service, housing providers, health services, children and young people services, immigration services, probation services, Food Standards Agency, Health and Safety Executive
    •  

  7. How long will we keep your information?

    Our retention schedule sets out how long we keep personal information for.

  8. Your personal information and your rights

    You can find out more about your rights regarding the personal information used for this service. Your rights apply to the information held by the Council as a data controller, and the information we hold on behalf of the other data controllers.

  9. Contacting us about your data and updates

    If you have any questions or concerns about how we use your personal information, please contact the Council’s Data Protection Officer.

    You also have the right to complain to the Information Commissioner’s Office if you're unhappy about how we process your information.

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