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North West Regional Strategic Migration Partnership Service

  1. Summary

    This privacy notice explains what personal information is collected, what it is used for and who it is provided to. The notice also describes why we require your data, and the legal basis on which we do this.

    This privacy notice relates to the North West Regional Strategic Migration Partnership (NWRSMP) service. It provides additional information that specifically relates to this particular service, and should be read together with our general privacy notice, which provides more detail on the questions below. For further information see the the NWRSMP website.

  2. What personal information does this service use?

    This service uses personal information, such as:

    • name;
    • addresses;
    • contact details (email address and telephone number);
    • date of birth;
    • family information;
    • images, personal appearance and behaviour;
    • information held in paper files.

    This service also uses the following special category personal information:

    • race;
    • ethnic origin;
    • religion;
    • biometrics (where used for ID purposes);
    • health;
    • sexual orientation;
    • gender;
    • first language;
    • nationality.

  3. What is your personal information used for?

    The service use your personal data for the following reasons:

    • maintaining our own accounts and records;
    • to undertake functions relating to migration including but not limited to; liaising with local authorities, charities and Non-Government Organisations to source appropriate accommodation and provide appropriate support;
    • to ensure health needs can be met in area of resettlement;
    • to ensure appropriate social care is provided;
    • to analyse geographical distribution of children, speakers of certain languages, nationality and religion, in order to assist local authorities in planning asylum services;
    • promoting the services we provide;
    • deriving statistics for asylum and resettlement in the North West which informs decisions on where resources in are targeted;
    • undertaking research;
    • to share information from stakeholders.

  4. What is the lawful basis we are relying on?

    We collect and use this information under the following provisions of the UK General Data Protection Regulation (GDPR):

    Article 6 basis

    • it is necessary to perform our public tasks (Art 6(1)(e));
    • it is necessary to protect someone in an emergency (Art 6(1)(d)).

    Article 9 basis

    • you, or your legal representative, have given explicit consent to this particular information being used (Art 9(2)(a));
    • it is necessary to deliver health or social care services (Art 9(2)(h);
    • it is necessary to protect someone in an emergency (Art 9(2)(c));

    Legal basis

    • Asylum and Immigration Act 1996;
    • Nationality, Asylum and Immigration Act 2002;
    • Asylum and Immigration (Treatment of Claimants etc.) Act 2004;
    • Immigration, Asylum and Nationality Act 2006.

  5. Where has the personal information come from?

    The majority of personal information will be provided by you, however we will receive the information from other organisations such as:

    • UNHCR
    • International Organization for Migration
    • Home Office
    • Local Authorities within the North West
    • Partner organisations across public, private and third sectors working under Home Office Asylum and Resettlement schemes.

  6. Who will we share your personal information with?

    Your personal data is shared securely with the following organisations, where it is necessary and appropriate to do so:

    • Local Authorities
    • Social Landlords
    • Refugee Action
    • Home Office
    • Adult Social Care
    • Children’s Social Care
    • NHS Clinical Commissioning Groups
    • Public Health England
    • Ministry of Defence
    • Police
    • Serco
    • Migrant Help

  7. How long will we keep your information?

    Our retention schedule sets out how long we keep personal information for.

  8. Your personal information and your rights

    You can find out more about your rights regarding the personal information used for this service. Your rights apply to the information held by the Council as a data controller, and the information we hold on behalf of the other data controllers.

    We may occasionally use your information to make decisions through automated means. If we do so we will inform you and advise you of your rights to have the decision reviewed or retaken.

  9. Contacting us about your data and updates

    If you have any questions or concerns about how we use your personal information, please contact the Council’s Data Protection Officer.

    You also have the right to complain to the Information Commissioner’s Office if you're unhappy about how we process your information.

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