How we decide
The decision making process is as fair as possible.
Most economical advantageous tender
This is the method by which costs and price are brought into consideration. Lowest price is not always the best option and tenders will be assessed to determine which offers the "most economically advantageous tender"
Tenders are scored comparatively against each other and a weighted scoring matrix is devised for each tender exercise which will show how each offer compares against the specification and assessment criteria. Consequently, this will also show relative comparisons between tenderers
Interviews or presentations
Tenderers are frequently invited for interviews at which they are encouraged to make presentations in support of their bids. This gives the company and us the opportunity to ensure that every aspect of the tender had been understood and also allows the company to ask further questions
The decision to award a contract to a particular company does not rest solely with the officers involved in the tender evaluation. Their chief officer must also confirm the decision. For high value or especially significant contracts, the decision will also include Elected Members. At any stage the tender process is open to scrutiny by our internal auditors.
All unsuccessful tenderers will be advised as to why their bid was unsuccessful. It is a useful way of finding out how a company can improve its business opportunities.